For over 25 years, Malvern Systems has developed affordable, integrated, multi-carrier parcel shipping solutions for small to medium-sized companies across a wide variety of industries.

Postal Manifesting

Overview

The Malvern USPS Manifest Mailing System streamlines the processing of U.S. mail transactions. This option allows you to combine mail pieces of identical or different weights and rates into a single mailing. Any mailer who pays postage by permit with an advance deposit account may manifest mail. Postal manifesting also allows you to take advantage of a variety of postal discounts and automation incentives.

With the Malvern USPS Manifest Mailing System, each piece of mail is weighed and assigned a unique identification number. The Malvern software rates each piece and the required information is printed on a USPS-approved manifest. This manifest, either hard copy or in an electronic format, (diskette or other accessible media) is then presented to the Post Office, along with the processed mail. The Malvern system can also print labels for each piece of mail, which includes the required USPS permit and unique identification numbers.

Malvern's USPS Manifest Mailing System eliminates the need to affix postage on mail, therefore eliminating the need for postage meters or stamps. In combination with Malvern's optional charge-back accounting features, the manifesting option will provide increased savings, greater productivity and improve cost center accounting for your mail room activities.

How it works

The operator selects the required USPS mode on the Malvern shipping screen, then places the mail piece on the scale, or, if the weight is known, enters in the weight. A prompt appears to enter the package identification number, (or the system can be configured to automatically assign an identification number to each mail piece). The operator enters the destination zip code, and the mail piece is automatically rated. The transaction is confirmed by pressing "P" to print; the system then automatically generates a permit label containing the permit and identification number for that particular piece. At the close of a shipping day, all required USPS manifest reports are printed, including all applicable 360X-R Statements of Mailing.

Greater levels of automation may be achieved by downloading order information in an electronic file to the manifest system. This downloading may be either batch or real-time. If order information is downloaded, the operator simply enters in the package identification number and the required shipping information, including USPS class of service and destination zip code automatically appears on the screen for confirmation. If the package identification number is bar-coded, and the system is equipped with an optional bar-code scanner, the processing of large quantities of mail becomes a hands-free operation!

Malvern's USPS Manifesting System can optionally be configured to work in a multi-station network environment, or interfaced real-time with your host system for instantaneous billing and customer service applications.

Features

Approved USPS Manifests for:

• Mixed class (single piece rate)
• First class (1-13 oz.)
• Standard (A)
• Standard (B) Single piece bound printed matter
• Library
• Collect on delivery
• Certified
• Priority
• Standard (B) Parcel Post
• Registered
• Insured
• Return receipt
• Confirmation Services

Benefits

• Discounted postal rates for manifesting
• Improved accountability for mail expenditures
• Process all outgoing shipments through one system
• Elimination of postage meter rental expenditures
• Ability to take advantage of USPS automation incentives

Certified Solution

Malvern is a U.S. Postal Service MAC Certified vendor.